• Securities, FICC, Trading Floor Assistant, Singapore

    Location(s) SG-Singapore
    Job ID
    2018-44078
    Schedule Type
    Full Time
    Level
    Administrative/Support
    Function(s)
    General
    Region
    Asia Except Japan
    Division
    Securities
    Business Unit
    FICC Asia Sales
    Employment Type
    Employee
  • MORE ABOUT THIS JOB

    YOUR IMPACT

    Are you passionate about working in a fast paced environment, with a diverse group of individuals and on various projects? We are looking for a professional to join our team who can multitask and provide assistance in various administrative tasks.

     

    OUR IMPACT 

    Our core value is building strong relationships with our institutional clients, which include corporations, financial service providers, and fund managers. We help them buy and sell financial products on exchanges around the world, raise funding, and manage risk. This is a dynamic, entrepreneurial team with a passion for the markets, with individuals who thrive in fast-paced, changing environments and are energized by a bustling trading floor.

    RESPONSIBILITIES AND QUALIFICATIONS

    HOW YOU WILL FULFILL YOUR POTENTIAL

    The Securities Division is seeking an experienced Executive Assistant to support senior management within the Securities Division and be part of a broader team of Executive Assistants based in Singapore. This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast-paced, dynamic environment.

     

    Job Summary

    • Schedule meetings, manage inbox and calendar. Handle day to day administrative responsibilities for senior management within the Securities Division
    • Prepare complex international and domestic travel arrangements including: booking flights, visa applications, accommodation, foreign currency orders, chauffeur cars, arranging meetings and preparation of itineraries
    • Act as gatekeeper, screening phone calls and email, responding or delegating to insure timely response
    • Handle extremely confidential and proprietary information with utmost discretion
    • Handle invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines
    • Professional communication skills are essential for reading email on a daily basis and passing messages. Confidentiality is critical for all communications.
    • Various administrative and ad hoc tasks

     

    SKILLS & EXPERIENCE WE’RE LOOKING FOR

     

    Basic Qualifications

    • Hardworking, good judgment, flexible and motivated to work in a fast paced environment
    • Attention to detail, proactive and efficient with the proven ability to take initiative
    • Organized; good time management skills; ability to multi-task and manage conflicting priorities
    • Outgoing, self-confident, energetic and friendly demeanor
    • Exhibits curiosity, creativity and quick thinking
    • Team player who can work and contribute in a team environment to achieve goals
    • Responsible and responsive - willing to go the extra mile
    • Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable learning n new technologies/applications
    • Excellent telephone communication skills
    • Able to handle confidential information appropriately
    • Fluent in Chinese and English (both written and spoken)